Full Feature Overview

Everything Your Care Team Needs

OurChurchCare gives deacons, elders, and volunteers the tools to ensure every family is personally reached — and no one slips away feeling unseen.

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OurChurchCare is a coordination and tracking tool — not an automated messaging system.

It does not automatically call, text, or email your congregation members. Your deacons, elders, and volunteers make those personal contacts themselves — the old-fashioned way. OurChurchCare simply helps your team stay organized, ensures every family is covered, and gives leadership a clear picture of how well the congregation is being personally reached.

Family Profiles

Every family in one organized place

Add every family in your congregation with contact details, address, and notes. Each family gets a dedicated profile that tracks all members, every contact attempt, and the date they were last reached.

  • Family and individual member records
  • Phone, email, and address for each family
  • Birthday tracking with dashboard reminders
  • Notes field for pastoral context
  • Bulk CSV import to get started fast

Family profiles with full contact history

Assignments & Follow-Ups

Assign families and track specific follow-ups

Each family can be assigned to a specific deacon, elder, or volunteer as their primary contact. Any team member can also create a follow-up for a family that needs specific attention — with priority levels, due dates, and notes. Follow-ups can be left unassigned so anyone on the team can pick them up.

  • Assign families to volunteers as their primary contact
  • Any team member can create a follow-up
  • Follow-ups can be assigned or left open for anyone
  • Priority levels: low, normal, high, urgent
  • Email notification when a follow-up is assigned to you

Clear ownership with flexible follow-up tracking

Contact Logging

Log every call, visit, and text

Team members log contacts directly from their phone or desktop. Each log records the type of contact, the outcome, and any notes. Backdating is supported for contacts made offline.

  • Phone calls, texts, emails, home visits, in-person
  • Outcomes: reached, voicemail, no answer, needs follow-up
  • Notes attached to every log entry
  • Backdate contacts logged after the fact
  • Full contact history on every family profile

A complete record of every interaction

Overdue Alerts

Know exactly who needs a call this week

Set your church's contact frequency (every 30, 60, or 90 days). The dashboard immediately shows every family that is overdue — both church-wide for admins and personal for volunteers. A weekly email digest reminds your team automatically.

  • Configurable contact frequency per church
  • Dashboard overdue list, updated in real time
  • "Due this week" warnings before families go overdue
  • Weekly email digest sent to every team member
  • Coverage percentage shows your team's overall reach

No family goes unnoticed

Mobile App

Works like an app on any phone

OurChurchCare is a Progressive Web App — your team can install it to their home screen on iPhone and Android. No app store required. Log a contact immediately after a phone call, from wherever they are.

  • Add to home screen on iOS and Android
  • Tap a phone number to call directly
  • Tap a number to open native SMS app
  • Works on any device with a browser

Works on every device, no install required

Your Data

Your data is yours — always

Your church's family data is completely isolated from every other church on the platform. Export everything at any time as a CSV. Cancel and take your data with you — no lock-in.

  • Complete data isolation between churches
  • Export families and contact history as CSV
  • Import existing data from a spreadsheet
  • Role-based access control (admin, staff, volunteer)

Complete privacy and data ownership

Ready to make sure every family is reached?

Free for small churches. No credit card required to start.

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